Gift Card Purchase Order Flow
Gift Card Purchase Order Flow (WIP)
1. Get order details from the customer. Quantity, artwork, contact, shipping address.
2. Submit PO request to accounting.
3. Create range or add to existing in portal then check if range exists currently in the customer's database.
4. For replicating customers, make sure to add the same range to all the locations in the above portal.
5. Open encryption program. . Add the first 2 digits of the number to the top, add the remaining numbers to the bottom. Add start and end. Create.
6. Send the encoding file to the printer along with contact and shipping details plus PO number. Save a copy of the file and artwork for future reference. Request eta for order.
7. Let the customer know the eta and be ready to approve the digital artwork proof once it comes through.
SQL Query to verify gift card ranges - must be performed across all sites if there is replication involved:
'23031001' and '23036500' are example ranges for Supercharged Wrentham in the past
Generic Email to PlasticPrinters.com
<jessica.schuster@plasticprinters.com>
Hello Jessica,
I have an order for [Our customer's Name]. They are looking to order [Quantity of cards] cards with the attached image on the front and back. I have also attached the encoding file and the contact/shipping information is below.
Please reach out to [Customer Email] for print approval.
Shipping Address:
[Customer name]
[Address](attach the gift card front and back image along with the encoded CSV file)